This is one of the ways you can organize Outlook inbox with ease. The purpose of these folders is to help you organize your messages through proper email allocation. Your everyday Outlook only has inbox, sent items, draft, deleted items, and outbox. Unlike Gmail and other popular email providers, Outlook offers a rather small number of default folders.
#CREATE SMART FOLDER IN OUTLOOK FOR MAC HOW TO#
Try it FREE How To Organize Email In Outlookįollow the tips below and you will never again have to worry about organizing emails in Outlook. In the Select Folders window, select the folders you want to include in the search, and then click the “OK” button.Īnd then back in the main Customize window, go ahead and click “OK” again.Use filters and rules to easily identify important emails and delete junk with just a few clicks. If you want to limit that to just certain folders, click the “Browse” button. There’s one more thing you might want to configure here before you’re done.īy default, the custom search you create will pull from all the folders in your Outlook data file. When you’re done setting all the criteria you want on those three tabs, go ahead and click the “OK” button to return to the Custom Search Folder window. But if you need to search by something you haven’t found on the other tabs, the chances are you’ll find it by clicking that “Field” button and browsing the menus. There are loads of them, so we won’t cover them here. The “Advanced” tab lets you add criteria based on all the fields an Outlook object can store. That last one can be helpful for finding and deleting large attachments, by the way. You can search by messages in specific categories, those that are unread or have attachments, by the importance of the message, those that are flagged or not, and even by the actual size of the message. The “More Choices” tab provides even more criteria for narrowing down your search. To create a search folder, switch to the “Folder” tab on the Ribbon, and then click the “New Search Folder” button. For example, you could have one only display message from certain people and that have specific words in the subject line. More importantly, you can create a custom search folder that uses multiple criteria to select messages. Create a Custom Search Folder in OutlookĬustom search folders let you additional criteria that the predefined search folders don’t include-you can pretty much search by any field an Outlook message contains. Pretty simple, right? Now, let’s take a look at creating your own custom search folders, which are way more powerful. Just click the search folder you want to create, and then hit the “OK” button. It’s a super handy search folder to have around because it shows all your unread mail, no matter what folder it’s stored in. Here, we’re creating a new search folder that shows unread mail. Most of the folders are pretty self-explanatory, so we won’t cover them in detail-you can just browse through them.
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You’ll see a bunch of predefined search folders organized into categories like Reading Mail, Mail From People And Lists, and Organizing Mail. You won’t be able to even select that “Search Folders” folder, though, until you’ve created your first search folder.